ARTICLE I: NAME AND REGISTERED OFFICE

The name of this medical society shall be: "The EUROPEAN SALIVARY GLAND SOCIETY" (abbreviation ESGS).
The registered office of the ESGS is located in GENEVA (Switzerland). The official language of the ESGS is English.
The ESGS is one of Continental Societies that make up the International Salivary Gland Society. The statues of the ESGS should be in accordance of those of the International Salivary Gland Society.

ARTICLE II: PURPOSES

The European Salivary Gland Society is a multidisciplinary society. The purposes of the ESGS shall be to:

• bring together experts or group of experts – clinicians and researchers - who have an interest in basic and clinical sciences, as well as diagnostic or therapeutic procedures related to the salivary glands;
• exchange and disseminate knowledge and information about basic and clinical science pertinent to saliva, salivary glands, and related disorders;
• stimulate basic and clinical research relating to saliva, salivary glands, and their disorders;
• develop and promote new technologies to investigate and treat salivary gland diseases;
• encourage education, development of high quality training programs, and exchange visits between members;
• promote international collaborative studies and their financing through research grants;
• promote collaboration with the International Salivary Gland Society;
• support and cooperate with scientific and educational organizations in related fields, such as the European Academy of ORL-HNS, American Academy of ORL-HNS, etc...

ARTICLE III: MEMBERSHIP

The membership of the Society shall be composed of five classes: founder-, full-, trainee-, honorary- and corporate- members.
Applications for membership must be made in writing to the ESGS secretary, who will submit each application to the Board. New membership applications will be an agenda on each Board meeting.
Since the correspondence of the society shall be conducted exclusively electronically, all members are responsible to provide to the secretary an updated and valid e-mail address.

3.1 - Founder member

3.1.1 Requirements

Physician or scientist, with special expertise in saliva and / or salivary glands diseases who has made a noteworthy contribution to the founding of ESGS.

3.1.2 Privileges

Founder members endorse other classes of candidates for the Society. Founder members have all privileges of full members.

3.1.3. Duties

Founder members should promote the ESGS and lead in the various ESGS tasks.

3.2 - Full member

3.2.1 Requirements

Physician active in disorders of the salivary glands and related diseases OR researcher in saliva, salivary glands or related fields. An engagement in teaching, developments, or research in the field of saliva or salivary gland diseases is recommended.

3.2.2 Election procedure

A full member should be proposed by two founder or full members. A vote during an administrative meeting should be endorsed by more than half of members present.

3.2.3 Privileges

Full members may participate in working groups, training programmes; endorse candidates for full-, trainee-, and corporate- membership. Full members have full voting rights. Full members pay reduced fees at meetings or workshops organized by ESGS.

3.3 - Trainee member

3.3.1 Requirements

Trainee members have a medical or other academic degree and are involved in a training program of a medical discipline or in a research-training program

3.3.2 Election procedure

A trainee member should be proposed by two voting members of the Society. A vote during an administrative meeting should be endorsed by more than half of members present.

3.3.3 Privileges

Trainee members pay reduced fees at meetings or workshops organized by ESGS. Trainee members may participate in the General Assembly but do not vote.

3.3.4 Duties

A certificate signed from the trainee and the program director should be forwarded yearly to the secretary of ESGS. At graduation trainee members are eligible to full member status.

3.4 - Honorary member

3.4.1 Requirements

Emeritus person who has made a significant contribution to the field of salivary gland diseases.

3.4.2 Election procedure

Proposed by the Board. A vote during an administrative meeting should be endorsed by more than half of members present.

3.4.3. Privileges

Honorary members may attend the Board, may participate in training programs, and may endorse candidates for full-, trainee-, and corporate- membership. Honorary members pay reduced fees at meetings or workshops organized by ESGS. Honorary members have full voting rights.

3.5 - Corporate member

3.5.1 Requirements

Corporate members are legal entities that support or sponsor the purposes of the ESGS.

3.5.2 Election procedure

Proposed by the Board. A vote during an administrative meeting should be endorsed by more than half of members present.

3.6 - Membership fees

Members, except honorary members, will pay an annual membership fee. The amount of annual membership fees is decided by the Board.

ARTICLE IV: ORGANIZATION

The European Salivary Gland Society consists of a Board, Working groups and the General Assembly.

4.1 - The Board

4.1.1 Constitution

The Board of the Society is constituted by:

• a President, who will be elected every two years among the members of Society. This position could be renewed for a second term;
• a President-elect, who is elected to succeed the current president;
• a Past-Resident;
• a Secretary;
• a Treasurer;
• one to two representing members of each specialty chosen and endorsed by its members.

President, president-elect, and past-president serve two years at each position. Treasurer and secretary and specialty representatives are elected for a period of 4 years, renewable once.
The President elect automatically becomes president at the end of the meeting preceding the meeting that he is scheduled to host. He assumes the responsibilities of the President in the event that the President is not able to conduct the official duties.
Specialties that can be considered for inclusion in the Board are: Basic sciences, Dentistry and Oral surgery, Immunology, Maxillofacial surgery, Otolaryngology - Head and Neck Surgery, Pathology, Radiology. The list can be expanded according to new developments in various medical and research fields.
The Board members will be provisional, being selected at the inception of the Society, until the first General Assembly when an election shall take place.

4.1.2 Duties of the Board

It will supervise the overall activities of the Society.
It has to invite all members of the ESGS to a General Assembly at least every four years.
It has the right to take all administrative decisions regarding memberships.
It has authority to decide regarding meetings and courses.
It has the authority to establish and award various prizes and academic recognitions in the name of the society.
The President of the Board chairs Board meetings as well as the General Assembly.
The President and/or the secretary represent ESGS at the European Academy of ORL, Head and Neck Surgery, International Salivary Gland Society, or other instances.
The Secretary is responsible for keeping the minutes of the Board and General Assembly, conducting the correspondence of ESGS, and keeping its records up to date.
The Treasurer collects the money due to ESGS, receives gifts made to ESGS, and keeps proper and necessary books of the incomes and expenses.
A Website should be created and regularly updated by the Board. It should include a public section and a section reserved to members. The work of the Board, meeting and course announcements should be regularly posted on this Website for members of Society.

4.1.3 Meetings

The Board meets at least every 2 years upon invitation by the President. More frequent meetings may be required by the needs and interests of the ESGS.
A scientific meeting should be organized by the Board at least every four years. The president and secretary of the International Salivary Gland Society should be informed of all meetings and courses. Some of these scientific meetings can by endorsed by the International Salivary Gland Society.

4.1.4 Decisions

The decisions of the Board are taken by simple majority vote of the present Board members. In the likely event of a tied vote the President shall have the casting vote.

4.2 - The Working Groups

4.2.1 Purpose

Specialized technical committees should be selected in order to foster scientific developments and exchanges in the ESGS and to create high quality control.
The following Standing Committees list is proposed initially, and can be enlarged or modified by the Steering Committee at any time:

Academic training program (including UEMS issues)
Diagnostic procedures
Infection and therapeutics
Xerostomia
Malignant salivary gland tumors
Surgery of the salivary glands
Preservation/rehabilitation of facial nerve
Non invasive approaches (sialendoscopy and external lithotripsy)

4.2.2 Constitution

All classes of membership may participate in different Working groups.

4.2.3 Coordination of the Working groups

The chairman and the secretary of each working group are proposed by the Board and approved by the General Assembly for a period of 4 years. They are invited to join Board meetings to report on their activities anytime they desire, in order to program meetings.

ARTICLE V: GENERAL ASSEMBLY

5.1 - Attendance

The General Assembly consists of all the members of the Society.

5.2 - Duties and privileges

The work of the Board has to be submitted for approval to the General Assembly.
Accounts of income and expenditure are presented by the Treasurer to the General Assembly for approval.
The composition of the Board, the Working groups chairs and secretaries are submitted for approval to the General Assembly
Any changes of the present ESGS bylaws have to be submitted to vote by the General Assembly.

5.3 - Meetings

A General Assembly must be held every four years or when especially convened by the Board.

5.4 - Decisions

The decisions of the General Assembly are taken on a majority poll of the votes present. In a case of a tied vote, the President or his nominee shall have the deciding vote.

5.5 - Minutes

The Board keeps at the registered office a record of the names and addresses of all classes of members.
The secretary shall keep minutes of the proceeding of the Board meetings and records of activities of the working groups.

ARTICLE VI: FINANCES

6.1 - Membership fees

In order to assure the proper functioning of the ESGS the equivalent of thirty Euros for trainees and fifty Euros for full members has been established as the subscription fee. The above amount may be reconsidered every year by the Board.

6.2 - Treasury

The treasurer keeps books, records, and accounts which are open to examination by any member of the Board for any proper purpose at any reasonable time. He deposits the funds of the Society in its name in such a depository as is named by the Board. No money will be drawn from the treasury except for such purposes as will have been recommended by the Board.
Annual accounts of income and expenditure of the ESGS are maintained by the Treasurer and approved by the Board and the General Assembly.
The expenses of the ESGS shall be covered by membership fees, by registration fees, by official or voluntary contributions, or by legacies.

ARTICLE VII: RESIGNATION

7.1 - Resignation

Member of the Society can resign at any time by sending a registered letter to the secretary, but resignation shall not relieve the member of the past obligation to pay any dues or other charges.

7.2 - Loss of membership

A member of the ESGS who do not pay their dues despite reminders shall cease to be member of both the ESGS and the International Salivary Gland Society.